Office Manager

Company Name:
American Technology Services
Position Type:
ATS is seeking a
full-time administrative professional
to manage our company's administrative needs in running the headquarters office in
Fairfax, VA
, including all aspects of administration, logistics, facilities, reception, and executive level secretarial work. The position reports directly to the CEO. Mornings are usually occupied with handling calls, general reception duties and preparing the office for the day's work, while afternoons are typically available of other tasks and special projects.
The position will coordinate executive support for the senior leadership team and general administrative support for the rest of the staff. Approximately 1/3 of the staff is based in the Fairfax location. As the company expands, we expect to open other offices in the region.
Monday to Friday- 8:00 a.m. to 5:00 p.m. (flexible)
What You'll Do:
Handle service requests for the suite and coordinate regular maintenance needs
Schedule and supervise contractors and vendors serving the office (copier, water service, etc.)
Answer a multi-line phone system; transfer and screen calls as needed
Meet and greet clients and other visitors
Handle incoming and outgoing mail
Oversee supplies inventory and stock the kitchen and supply room
Assist in coordinating on-site meetings
Assist HR with interview coordination
"Pinch hit" for other departments as needed (e.g. light filing, contracts administration, etc.)

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